AxosStream Advanced Email protection

Email exposes your business to new risks

Risk of not retaining emails

Most people in business consider email to be suitable for formalising contracts, confirming agreements and approving work, not to mention the personal and sensitive issues often discussed electronically. However, without formal e-record retention procedures, this important information will be lost. Considering between 50 and 70% of business-critical information is said to be stored in company email systems, those without such email archives put their company at risk from a business-continuity and legal perspective.

Risk of not being able to recall email correspondence

Because many businesses have no formal email archives, perhaps relying on Microsoft's Outlook and Exchange Server as their sole email depository, they cannot guarantee their messaging integrity, or even availability. It is now generally expected that companies can recall accurate email data immediately upon request.

Risk of your only mail server failin

Single-point mail server failure would significantly impact on your daily internal workflow, and perhaps cause the loss of your email depository. However, it would also mean clients and associates contacting you would have their email rejected and returned until the server was restored, potentially damaging your company's reputation.

Risk of an increase in unsolicited mail (spam)

The ever-increasing onslaught of spam costs time and money. Spam is getting worse and some legacy spam filtering systems are failing to adapt quickly enough. Employers also now have moral obligations to make greater efforts to minimise the exposure of inappropriate content contained in spam to their employees. Additionally, businesses that choose to archive email need to be sure the storage systems do not contain wasteful spam.

Risk of viruses bypassing your existing single-vendor protection

It's widely believed that single-vendor virus scanners cannot detect every known virus in a zero-hour environment. It's also difficult to ensure this software is consistently up-to-date. Viruses can cause untold damage to your business and your clients, and be hugely costly in terms of downtime, disruption, reputation and security.

Risk of email being unmonitored

It's difficult to monitor email passing in and out of your company. Because email is a primary source of communication, and contentious emails can be easily deleted, often there is no way of maintaining standards or tracking correspondence from a managerial level. Risk of email in a disaster recovery situation: Many businesses have continuity strategies in place for most parts of their operation, but getting email back up-and-running after a disaster, whilst being a priority, could be very difficult. The inability to access destroyed email data will have a significant impact on your ability to quickly re-group after such an incident.

Email is a relatively new tool and therefore most businesses have yet to suffer the pains of email system failure, attack, litigation, or employee email abuse, however more are starting to appreciate the gravity of these risks and looking for ways to maintain messaging continuity, unfortunately often after the event. There are very few tools available to cost effectively reduce email risk without in-house expertise to adopt expensive high-end on-site email risk management systems. And whilst Outlook and Exchange provide daily functionality, by harnessing the benefits of these messaging systems you subsequently become exposed to the risks of email dependence.

The AxosStream Solution

Because email is now the lifeblood of business, there is a real and urgent need to find a solution to cost effectively reduce these risks.

AxosStream is a managed service designed to address the risks of email continuity whilst being easy and straightforward to implement into a busy company. Because the service is totally out-sourced, AxosStream requires no in-house message-retention expertise, allowing you and your IT staff to get on with the issues that are important to your business. Some of AxosStream's features include:

Real time scan, archive and recall system

Instead of mail coming directly to your mail server, email is re-routed first into AxosStream for real-time scanning, logging and archiving in an instant. The additional delay is typically no more than 2 seconds, before forwarding as normal to your network. Outbound and internal email can also scanned for complete archive integrity.

Email archiving from 30 days to 10 years

Depending on your internal policies, you can choose the length of time emails are securely stored.

Instant recall of messages

Email can be instantly searched for and recalled individually, or on-bulk between two dates for disaster recovery. Removes +98% of spam: Because it's important to remove all known spam before archiving takes place, AxosStream is one of the most effective methods of almost eliminating the problem of spam on your network. A 14-day holding area containing withheld spam allows user-review and re-send.

Virus protection x5

When email passes through AxosStream it is scanned by five of the leading commercial virus detection engines for first-class protection. 7-day message queue: If your mail server or network goes offline, AxosStream will queue your inbound mail for up to seven days without sending back 'undeliverable' notices. User email monitoring: Allows Administrators and Section Managers, subject to internal policies and audit control, to easily monitor and examine email passing in and out of your network

AxosStream in your workplace

When choosing to add additional services to your messaging systems, you need to be sure any disruption is kept to an absolute minimum. Ideally, an implementation should have no affect on email or workflow.

Because AxosStream is a managed service, no physical installation is required when adding the service to your existing email system. Only the MX records (usually controlled by your ISP) need to be updated meaning mail flows to AxosStream first, then on to your network as before, with no downtime.

With this change made, your messages are then cleaned and archived in an instant, and copied for secure archiving and later recall.

AxosStream email continuity managed solution is designed to reduce the IT overhead normally associated with email filtering, monitoring and archiving.

AxosStream is powered by Internet services company Giacom World Networks, a leader in hosted solutions since 1998. Today, AxosStream is successfully and seamlessly integrated into many business-critical email systems.

 

Start protecting your email

To suscribe our AxosStream Email Filtering and Archiving today, or simply to find out more

call 020 8398 7772